Don’t give up on acquisition.

Your organization counts on raising money through direct marketing. Even in good times, fundraisers often have trouble defending their acquisition programs, which are notorious for less-than positive ROIs. In tough economic times, then, severely curtailing them or eliminating them completely might seem like the way to go.

But don’t do it. Seriously. The immediate cost-savings might seem like a godsend, but they’ll be short-lived.

“For every three donors you don’t acquire now, that’s one high-producing core donor you won’t have three years from now,” says FS columnist Jeff Brooks, creative director at Merkle.“Think of it this way: If the economy turns around tomorrow, an organization that’s been cutting acquisition will stay in its own recession for two or even three more years.” Maggio agrees: “Decreasing new-donor acquisition programs will increase your net income only in the short term. However, not mailing acquisition will cost you next year … and the year after that … and the year after that. Your board members might not understand this, but it’s your job to explain it to them.”

Don’t ignore the polka-dotted elephant in the room.

Your donors aren’t stupid. Nor are they ignorant. They know the country is in the throes of a recession. They hear it on the news, they read about it in the papers and, most importantly, they feel it in their own wallets. Still, many organizations are afraid to acknowledge the economy for fear that it will cause donors to slap themselves on the foreheads and shout, “Wait … we’re in a recession? Oh, no! I’d better rip up this $50,000 check I was about to mail to my favorite charity!”

Our pros suggest acknowledging the country’s economic woes and using them to enlist your donors as partners in continuing your mission.

From Brooks, one of the key tips for raising money with direct marketing: “When it comes to the economy, your messaging probably falls into one of these categories:”

  1. Because of the economy, the need for our services is extra high.
  2. Because of the economy, giving to our organization is down.
  3. Both of the above.
  4. None of the above (i.e., our nonprofit is based on planet Neptune).

“Tell the truth about the facts you face,” he says. “Openly share any hope those facts make you feel. Truth works. The best approach always is to be real.” Jeff Jowdy, president of Lighthouse Counsel, agrees, adding that it might help to take it even a step further and seek advice from your donors.

“Be sensitive to the stress many donors are feeling,” Jowdy says. “Communicate more effectively, and work to strengthen existing bonds with your best donors — ask for their advice, and involve them.”

Don’t inundate donors with “emergency” appeals based on the economic downturn.

At the other end of the spectrum are organizations that are using the recession as an excuse to inundate donors with “emergency” appeals that are overly broad and, eventually, fail to resonate with their recipients. If you’re going to send donors an emergency appeal, make sure it’s a real emergency, with very specific causes, solutions and consequences. Don’t become the organization that cried wolf.

“In a climate in which donors carefully are weighing need versus want, relevance is everything,” says creative strategist and freelance copywriter Kimberly Seville, who writes the DM Diagnosis feature for FundRaising Success. “A budget crisis without serious consequences that speak to donors’ priority concerns isn’t likely to make the cut when giving decisions are made.”

Get personal.

Now is not the time for generic appeals. Well, the time is rarely right for generic appeals. But now more than ever, when competition for the donor dollar is at an all-time high, it’s even more vital to make sure donors feel as though you know them, appreciate them and need them.

“Don’t forget to do everything you can to personalize your messages,” says FS columnistKatya Andresen, vice president of marketing at Network for Good. “Donors are going to be hit up for money left and right by desperate parties this year. If you show you see them as people and not walking wallets, you have a better chance of standing out. Ask them about their interests so you can cater to them.”

Thank donors often.

Aside from No. 1 above, this seems to be the issue most fundraising gurus are most passionate about. All the personalization in the world won’t make up for the sense of abandonment and puzzlement donors feel when they make a gift and never hear a word about it from the organizations they donated to.

“Say thank you. All the time,” says Jo Sullivan, senior vice president of development and communications for the ASPCA. “People are making harder and harder choices with their money, and their gift may be more thoughtful than ever. Always, always remember that they thought of you when they made the gift — and make sure you think of them when you deposit it!” Brooks adds, “Treat [donors’] giving with respect. Receipt promptly — 24-hour turnaround is not asking too much. Be heartfelt and genuine with your thanks. And don’t screw up their data!”

Be flexible.

If you have someone on your donor file, it’s because he or she is a donor. Donors like to give. But even the most devoted of them might not be able to write checks as often as they (or you) would like in these difficult economic times. Or maybe the checks aren’t quite as large as they have been in the past. But that doesn’t mean your donors don’t want to help. “Unless donors specifically tell you they don’t want to hear from you or they can’t give, you should be asking,” Brooks says. “Assume they want to give, that their giving makes them happy. Recession or not, donors love to donate. Don’t let the atmosphere of pessimism and fear obscure that for you.”

That’s why it’s important to work with donors so they can continue to work with you. You might suggest tiered giving, where donations are paid over time in predetermined intervals rather than all at once. Or, monthly giving, where smaller amounts are deducted from donors’ credit cards or bank accounts each month. And even if cash is tight at the moment, work with donors to give them opportunities to help in non-monetary ways. “Not everyone can give as they have in more prosperous times. Recognize that fact, and give donors flexibility in how they support you,” Andresen says. “How can they volunteer their time or talents? How can they assist you in spreading the word?”

Make it easy for people to help, no matter how hard the times.”

Keeping donors and other supporters involved even when they can’t give at their previous levels will only make for a smoother transition back to active giving once the economy picks up.

Focus on multi-channel.

Most fundraisers probably have been collecting donor e-mail addresses for at least a few years now. If you haven’t, you should be. An organically generated e-mail list is an important start in engaging your donors through a variety of channels. “Include a URL on each direct-mail package that drives folks who prefer to give online to a unique landing page. The landing page echoes the look and feel of the direct-mail appeal and allows you to measure results,” Maggio says. “Test e-mail blasts that focus on specific offers or urgent needs. Test e-mail and phone as a pre-mail setup or pos-mail reminder for special programs such as monthly donor clubs. SMS, or text messaging, also is being explored by some organizations to engage young people”.

“The key to future success will be to integrate the donor data you receive in all your direct marketing programs. You need to include all of your sources, such as Internet donations, special events, volunteer programs, text messaging, etc., to create a multi-channel donor-communication strategy,” he adds.

Our pros agree that the more donors hear from you, the better your chance of maintaining your relationship with them. Just be sure that, no matter how you contact donors, you respect their wishes, protect their privacy, and send nothing but relevant information. Nothing will wear out your welcome in their mailboxes and inboxes faster than a series of irrelevant communications for communications’ sake, or anything that even hints at the idea that you are unable or unwilling to communicate with them in ways that work for them.

Raising money with direct marketing needs to be transparent and accountable.

Gone are the days when a donor wrote a check to a charity and then forgot about it until the next time the organization contacted her for more money. Gone, too, are the days when donors gave just because they were asked to give. These days, donors have almost limitless resources for researching nonprofit organizations and, once they give, they want to know exactly how their money is being used. It’s getting easier and easier for supporters to weed out inefficient charities. That’s why it’s getting more and more important for nonprofits to be transparent in and accountable for their financial decisions and use of donor dollars.

“You need to show you’re going to be a very trustworthy, efficient and effective steward of [donors’] money — and there’s no better way to do that than to be very concrete,” Andresen says. “Where will the money go? What dollars buy what changes?”

What good is going to result from a gift? Answer these questions many times: when a donor gives, after she gives and the next time you contact her for help.”

Maggio agrees: “Accountability is important these days, especially for the younger donors we all covet. Explaining how careful and efficient you are with donors’ hard-earned money is helpful. Describe exactly what their donations will do.”

Stay positive and mission focused.

When the economy tanks, fundraisers are faced with a pretty daunting task. And even those of us with the best intentions can’t, in good faith, tell you not to worry about it. But no matter how you might be feeling, the pros suggest that you avoid spreading messages of gloom and doom all over your donor communications. Focus on all the good your organization is accomplishing, and pepper your donor communications with stories of the people or causes that you (partnered with your donors) have helped. And whatever you do, don’t let the economy turn you, your organization or your fundraising into shrinking violets.

“Maintain positive, mission-focused leadership,” Jowdy says. “Donors will continue to respond to bold visions with shared values that transform lives and communities. Stay positive, and don’t focus on the current economic fluctuations”.

“Share life-changing opportunities. People want to be a part of something larger than themselves, leave a legacy and make a difference,” he says. “If we are timid in inviting donors to invest, they’ll follow our lead. Keep sharing your story.”

Be innovative.

While your first instinct might be to find a little hole and hide yourself away from the whipping winds of economic turmoil, our pros think that’s exactly what you shouldn’t do. Now is a good time to get creative, to get innovative. Try out some new ideas, some new strategies — especially online where the cost of entry is minimal and where there are throngs of new, young donors just waiting to meet you. Can’t come up with something particularly innovative in-house? How about swiping from other organizations that are seeing the kinds of results you’d like to see and have already laid the groundwork with their own creative thinking?

“You can’t make fear go away just by waving a wand,” Brooks says. “You may need to just pretend you aren’t afraid and act like you’re not. By doing that, you’ll make your courage grow.”

Brought to you by FundRaising Success, a Target Marketing Group Publication. My favorite non-profit, the Levis JCC in Boca Raton, does a good job with this!